Terms & Conditions

1. Who we serve

Aloflux HRMS is a multi-tenant human resources platform for organizations. Workspaces are provisioned after review — submitting a request does not create an account by itself and does not guarantee acceptance.

2. Accounts & access

Each customer organization receives an isolated tenant workspace. Organization administrators are responsible for inviting users, assigning roles, and ensuring credentials remain confidential. You must provide accurate information and promptly update it when it changes.

3. Acceptable use

You agree not to:

• use the Service unlawfully or to store or process data you are not authorized to handle;
• attempt to access another tenant’s data or circumvent role-based controls;
• probe, scan, or overload the Service except through documented APIs within rate limits;
• upload malware or content that infringes others’ rights;
• resell or white-label the Service without a written agreement.

4. Customer data

You retain ownership of employee, payroll, recruitment, and other data you submit (“Customer Data”). You grant us a limited license to host, process, and display Customer Data solely to provide and improve the Service. Our handling of personal data is described in the Privacy Policy.

5. Modules & features

Core HR features may be available by default. Optional modules (such as recruitment, payroll, e-signature, or engagement) may be enabled per tenant. Feature availability can change as we ship updates; material changes to paid modules will be communicated to organization contacts where practicable.

6. Public careers & offers

When a tenant enables careers portals or candidate offer links, applicants and candidates interact with pages branded for that organization. Those flows are operated on behalf of the tenant; employment decisions remain solely with the tenant.

7. Intellectual property

The Service, including software, design, and branding, is owned by us or our licensors. These Terms do not transfer ownership of the Service to you. Feedback you provide may be used to improve the product without obligation to you.

8. Availability & support

We aim to keep the Service available and secure, but we do not warrant uninterrupted or error-free operation. Scheduled maintenance and emergency fixes may cause temporary downtime.

9. Disclaimers & liability

The Service is provided “as is” to the fullest extent permitted by law. We are not liable for indirect, incidental, or consequential damages, or for decisions made using outputs from the Service (including payroll calculations, which remain the customer’s responsibility to verify against applicable law).

10. Suspension & termination

We may suspend or terminate access for material breach, non-payment (where applicable), legal risk, or misuse. You may stop using the Service at any time. Upon termination, export of Customer Data may be available for a limited period as agreed with your organization contact.

11. Changes

We may update these Terms from time to time. The “Last updated” date above will change when we do. Continued use after updates constitutes acceptance of the revised Terms.

12. Contact

Questions about these Terms: Contact us or email hello@example.com.